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Privacy notice

Your privacy is important for us at Areim. On this page, you will find information about our processing of your personal data.

We process your personal data as part of our work, and we are committed to being transparent with the information we process about you and why. We have therefore prepared this privacy notice which describes our processing of your personal data.

The final responsibility for personal data processing lies with Areim AB, org. no 556719-4203 (“Areim”, “we”, “us” and “our”) as it is deemed the data controller for all alternative investment funds managed by it (the “Funds”), all subsidiaries wholly owned by the Funds and for all other entities operating within the Areim Group. This means that we are responsible for ensuring that the processing of your personal data as described herein is carried out in accordance with the rules set out in the General Data Protection Regulation (“GDPR”) and other applicable data protection and privacy laws and regulations (together “Privacy Laws”).

Areim has an internal personal data protection policy, based on the Privacy Laws. This internal policy applies to all situations where Areim processes personal data and must be adhered to by all Areim employees and consultants. Areim also maintains a so-called data processing register containing our personal data processing activities.

If you have any questions or complaints about the way we process your personal data, or wish to request exercise of your rights as a data subject, you are welcome to contact us by email at dataskydd@areim.se or by post to the following address: Areim AB, Regeringsgatan 30-32 B, 111 53 Stockholm, Sweden. You can find more information about what rights you have and how you may exercise them under the headline “What are your rights as data subject” below.

You can find directed information relating to our processing of personal data under the separate headings below.

The information on this page applies in general. In some cases, more specific information is provided in a separate contract or in another manner for other forms of involvement with Areim. Such information is intended to complement, and where appropriate, amend the information herein.

The personal data processed by us is often collected from you directly in conjunction with a contract being negotiated, prepared, or signed or otherwise through other direct contacts with Areim for instance through marketing activities, branch meetings and conferences, and other social arrangements. In some cases, to ensure that information is updated and accurate, Areim also collects personal data from generally available sources, such as from public and private registers to supplement the information collected directly from you.

To obtain information whether of a general or a specific nature regarding potential tenants, stakeholders, and other partners, Areim may from time to time collect personal data from generally available sources, such as public and private registers.

Areim also collects and processes personal data in contact with suppliers or their representatives and other external parties or in conjunction with press releases, recruitment processes and the fulfillment of its legal obligations.

Areim aslo collects and processes personal data in relation to potential and current tenants relating to the assets owned by the Funds.

The personal data we process in the above contexts may consist of contact details (e.g., name, title, employer, postal address, telephone number and email address), identification details (e.g., passport details and date of birth/ID number), and invoicing information (e.g., account number and tax details). We may also process personal data in the form of sound or image recordings in conjunction with marketing activities and other social events.

If you are a service provider providing services to us under an agreement, we may also save information that relates to the engagement including but not limited to your CV. We may also collect information relating to you that we find in public registers or social media.
If we have arranged or participated in an event, a conference or other social arrangement, we may save photos or films in conjunction with such the occasions, where you might be included, and use this for documentation or for marketing of future events.
If you’re a resident, or a lease holder of a commercial facility with a private company in one of our properties, we also collect and process your personal security number, your flat number or the identification code of your lease engagement, and information about your bank, bank account and any credit information used to fulfill our legal agreement. If necessary, we will also save information about you in relation to any incoming complaints or investigations that we carry out regarding breach of contract etc.

If you are a representative of an investor, or a potential investor or representative of such in one of our investment funds, we will due to regulatory requirements regarding measures against money laundering and financing of terrorism also collect and process data to understand whether you are 1) a beneficial owner of a company we are conduction business with, 2) a politically exposed person that might be subject to bribery or corruption, 3) or has been sanctioned by the European Union (“EU”) or the United Nations (“UN”) in the EU’s resp. the UN´s sanctions lists.

The main purpose of Areim´s processing of personal data is to be able to fulfill our obligations and exercise our rights in accordance with agreements, to take measures requested before or after an agreement has been signed, and to meet the requirements placed on Areim by law, other regulations or rules and official decisions. In certain cases, personal data may also be processed to exercise legal claims.

Areim also processes personal data for marketing purposes, statistics, system testing, market and customer analyses, in order to provide an overall understanding of Areim´s customer involvement and satisfaction. Additionally, personal data relating to existing and potential tenants, stakeholders and other partners may be processed to be further analyzed to develop and improve our business. Moreover, personal data may also be used to evaluate, develop, and improve our services, products, and it-systems for our customs in general.

We will only process your personal data for the purposes it was collected, and we will not share it with other persons or parties than as described herein this Privacy Notice.

We may process your personal data in conjunction with entering into an agreement or administrating our current business relationship with you or the company you represent. Our processing of your personal data may be related to you being named as the contact person representing your employer in a business relation with us on the basis of an agreement, an assignment or to receive reports. In such a case we will use your name, telephone number, address and/or email address to contact you and your company to fulfill and exercise our contractual obligations and rights or business interests. In these cases, we will assume that your employer has informed you or has obtained the necessary consent from you to use your personal data in this way.

Lease agreements for commercial or residential facilities

If you have signed an agreement for lease of a commercial or residential property in one of our properties, we will use your personal data to contact your, provide rent notices, receive rent or fees, and to information you of any activities in the property, or to uphold or fulfill our legal rights and obligations under the agreement.

The legal ground relied upon for this processing is fulfilling rights and obligations under an agreement and/or, where applicable, Areim´s legitimate interest after balancing of interests has been carried out.

We may process your personal data such as name, address, role/title, passport copy and information whether you are a politically exposed person and/or beneficial owner of an entity concerned to fulfill our legal obligations under mandatory laws for instance anti-money laundering measures, bookkeeping and tax requirements.

The legal ground relied upon for this processing is legal obligations under mandatory laws and Areim´s legitimate interest after balancing of interests has been carried out.

As a property owner we may from time to time offer the public or specific parties the possibility to buy a leasehold, or to rent an apartment or a facility, in one of our properties. If you have shown an interest, (for example at a viewing of a property) for our operation or otherwise contacted us personally, via our websites, or through a mediator, we may save your personal data to be able to get back to you if an occasion should arise that could be of interest for you. If you have shown an interest in participating at an event or a conference or other social arrangement that we arrange or partake in we might save your personal data to be able to invite you to a future event that we think might be of interest to you.